SmartPath AI
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SmartPath AI
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Replace Manual Work With Intelligent Automation
We design and deploy agent-based process automation that handles the repetitive, high-volume work your teams shouldn't be doing — freeing them to focus on decisions, relationships, and growth.
1
Processed
today
91%
Auto-posted
no touch
6 min
Avg time
was 3 days
Document Ingested
Invoice PDF received
Data Extracted
PO Matched
Policy Checked
Auto-Posted
80%
Reduction in manual processing time
67%
Fewer data entry errors
3.4×
Faster approval cycle times
14d
Days to measurable ROI
Select a workflow below and run the simulation to see exactly how our automation processes documents, routes approvals, and closes the loop — step by step.
TRIGGER: Invoice email received — AP inbox
PDF extracted from email
Vision AI reads document
3-way PO match
Auto-approved & posted
Audit record written
Every workflow we automate is designed around your existing systems — no rip-and-replace, no vendor lock-in.
Automatically extract, classify, and route data from invoices, contracts, purchase orders, and forms. Eliminate manual data entry across ERP and CRM systems.
Automate outbound and inbound communication cycles — from customer onboarding emails to internal escalation chains — triggered by system events.
Keep data consistent across disconnected platforms. Automated sync pipelines eliminate the manual reconciliation that drains operations teams.
Replace email-based approval chains with structured, auditable workflows that enforce policy, track decisions, and escalate based on time or value thresholds.
Automate the assembly, formatting, and distribution of operational reports. Replace manual spreadsheet builds with scheduled, accurate data pipelines.
Streamline repetitive HR processes — onboarding checklists, time-off workflows, training reminders — so HR teams focus on people, not paperwork.
Three enterprise automation engagements — the challenge we inherited, what we built, and what it delivered.
The Challenge
A mid-market financial services firm was processing 4,200+ invoices per month manually across three ERP systems. The AP team of 6 spent 70% of their time on data entry, matching, and exception resolution — with a 4.2% error rate causing downstream reconciliation issues.
What We Built
We deployed an intelligent document processing pipeline that extracts invoice data using vision AI, performs 3-way PO matching against the ERP, routes exceptions to the appropriate approver, and posts validated invoices automatically. The system handles 11 invoice formats across 3 currencies.
91%
Reduction in manual data entry
0.3%
Error rate (down from 4.2%)
6 hrs
Avg processing time (was 3 days)
$340K
Annual labor cost savings
"We went from a team buried in invoice exceptions to a team that only touches the genuinely complex cases. The automation handles everything else."
— VP of Finance Operations
The Challenge
A mid-sized legal services firm was manually routing new client intake forms, conflict checks, and contract reviews across paralegals and associates. Average matter intake time was 4 days, with frequent bottlenecks when key staff were unavailable.
What We Built
We built an automated intake and document routing pipeline that classifies incoming matter types, runs conflict-of-interest checks against the firm's CRM, assigns matters to the correct practice group, and notifies the responsible partner — all within minutes of submission.
4d→3hr
Matter intake turnaround
100%
Conflict checks completed on intake
60%
Reduction in paralegal admin time
2.8×
Faster client onboarding
"Our paralegals now spend their time on actual legal work, not chasing partners for approvals or manually routing documents between systems."
— Director of Legal Operations
The Challenge
A logistics company with 200+ active vendors was running procurement approvals through email threads, shared spreadsheets, and ad-hoc Slack messages. Average approval cycle time was 11 days. Spend visibility was poor and policy compliance was inconsistent.
What We Built
We deployed a structured approval workflow system that routes purchase requests through policy-defined approval chains based on spend category, amount, and vendor tier. Every decision is logged. Budget holders receive real-time spend dashboards and the system auto-escalates stalled approvals after 48 hours.
11→2
Days average approval cycle
98%
Policy compliance (was 61%)
Full
Real-time spend visibility achieved
4.7×
Faster vendor onboarding
"We finally have a procurement process that scales. The audit trail alone has paid for the entire project from a compliance standpoint."
— Chief Procurement Officer
Rule-based bots break when processes change. Our agent-based approach adapts, reasons, and self-corrects.
RPA breaks on UI changes
Our agents use API-level integration — immune to front-end updates
RPA cannot handle exceptions
Agent-based automation reasons through edge cases and escalates intelligently
RPA requires constant maintenance
Adaptive workflows self-correct and flag degradation proactively
RPA has no audit trail
Every automated action is logged with timestamp, input, and decision rationale
From discovery to production — a structured 4-phase engagement designed for enterprise risk tolerance.
We map your existing workflows to identify automation candidates ranked by ROI potential, volume, and complexity. You get a prioritised automation roadmap before any code is written.
We design the automation architecture around your existing systems — no rip-and-replace. Every workflow is built to integrate natively with your ERP, CRM, HRIS, and cloud infrastructure.
Automations are built with exception handling, audit logging, and human escalation paths. We run parallel testing against production data before any workflow goes live.
Live deployment with real-time performance dashboards. We monitor throughput, error rates, and business impact — and iterate based on operational data from day one.
Tell us which workflows are costing your team the most time. We'll map the automation opportunity and show you what's achievable in 14 days.